Sign In
For assistance with claim related queries in the CYCLONE affected regions of Tamil Nadu, Andhra Pradesh, and Kerala, please click here

Schengen Visa Documents for Indians

Schengen Visa Documents for Indians

A Schengen visa is your gateway to exploring 29 countries in Europe! This visa allows you to travel freely within the Schengen zone, meaning you can move between member countries without border checks.

Whether you are on a short trip or planning multiple visits, there is a Schengen visa type for you. But remember, a smooth journey starts with a complete application. Having the right documents is crucial for getting your visa approved and avoiding delays.

This blog will guide you through the essential documents required for a Schengen visa from India. As an Indian citizen, you will need these documents to secure your Schengen visa and embark on your European dream!

General List of Schengen Visa Documents for Indians​

All the European countries open for travel now require travellers from all around the world for tourism purposes. For Indian tourists planning to visit the Schengen area, having the right documentation is crucial.

Here is a detailed checklist to guide you through the process:

  • Valid Passport: Your Indian passport should be valid for at least three months beyond your planned departure from the Schengen area. Ensure it has a minimum of two blank pages for visa stamps to avoid any issues during the application process.​

  • Proof of Accommodation: Provide evidence of where you will be staying during your visit. This can include hotel booking confirmations, Airbnb reservations or a letter of invitation from a host in the Schengen country, including their full address and contact details.

  • Travel Itinerary: Present a comprehensive travel plan outlining your intended dates of travel, including round-trip flight details and your itinerary within the Schengen zone. This ensures immigration officials understand the purpose and duration of your visit.

  • Travel Medical Insurance: Obtain a valid travel health insurance policy that covers medical emergencies, hospitalisation and repatriation for the entire duration of your stay in the Schengen area. This is a mandatory requirement and essential for your peace of mind while travelling.

  • Visa Fee Proof: Include a copy of the receipt showing that you have fully paid the visa application fee. This demonstrates compliance with the necessary financial requirements for visa processing.

  • Cover Letter: Write a detailed cover letter explaining the purpose of your trip, the duration of your stay and your planned itinerary. This provides additional context to your application and helps visa officials understand your intentions.​

Additional Documents to Consider:

  • Previous Schengen Visas: If you have travelled to the Schengen area before, include copies of any previous visas you hold.

  • For Minors*: If you are applying for a visa for a minor, include their birth certificate and a parental consent letter.

    *Learn more about the documents for minors in the next section.

  • Proof of Funds: Provide bank statements or financial documents showing sufficient funds to cover your expenses during your stay.

Remember, while this checklist covers the general requirements, specific documents may vary depending on the embassy or visa type. Always double-check the latest requirements with the embassy of your destination country or through VFS Global to ensure a smooth visa application process.

Schengen Visa Documents for Minors

For minors applying for a Schengen visa, the following additional documents are required:

  • Copy of Birth Certificate: A photocopy of the minor's birth certificate is needed to verify their age and identity.

  • Signatures of Both Parents on the Application: Both parents are required to sign the visa application form to indicate their consent for the minor's travel.

  • Copy of Court Order for Custody Arrangements: If one parent has full custody of the child due to a court order, a copy of this order must be provided to clarify the custody arrangements.

  • Copy of Specified Identity Proof of Parents: To confirm their identities, include copies of specific identification documents for both parents, such as passports or national identity cards.

  • Notarised Authorisation for Solo Travel: In cases where the minor will be travelling alone, a notarised authorisation is necessary. This authorisation must be signed by either both parents, guardians or the parent who holds legal custody of the child. It serves as formal permission for the minor to travel unaccompanied.

  • Schengen Visa Photo Requirements​​​

    • ​​​​​​ Recentness and Dimensions: Photos should be no older than 6 months, 35–40mm in width, depicting a close-up of your head and shoulders, with your face occupying 70–80% of the frame.

    • Clarity and Quality: Images must be in sharp focus, free of ink marks or creases and high quality. They should be printed on high-resolution, colour-neutral paper.

    • Pose and Lighting: Subjects should face the camera directly, with eyes open and clearly visible, no hair obstructing the eyes, and both edges of the face clearly shown. Lighting should be uniform, with no shadows, flash reflections or red-eye effects, against a plain light-coloured background.

    • Glasses and Head Coverings: Glasses should not have tinted lenses or heavy frames and should not obscure the eyes. Head coverings are generally not permitted except for religious reasons, but they must not obscure facial features.

    • Expression and Composition: The photo should depict you alone, with a neutral expression, mouth closed and no other objects or people visible in the frame.

    Schengen Visa Checklists – Based on the Purpose of Your Visit

    Are you planning your trip to the Schengen area soon? Ensure a smooth visa application process with our tailored checklists based on your purpose of visit.

    Whether you are travelling for tourism, visiting family or friends, attending business meetings, or pursuing educational opportunities, this simplified listicle will help you gather the necessary documents efficiently.

    Documents Required for Schengen Tourist Visa

    For those seeking a Schengen tourist visa from India exclusively for leisure purposes, without plans to visit relatives or friends, specific documentation is necessary apart from the general list of documents that are mentioned above:

    • ​​ Bank Statements: Provide bank statements covering the past six months to demonstrate financial stability and the ability to fund your trip independently.

    • Travel Itinerary: Present a comprehensive travel itinerary detailing your planned activities, including hotel reservations, to substantiate your intended tourist activities during your stay in the Schengen area.

    Schengen Visa Checklist for Airport Transit

    An airport transit visa is essential for travellers passing through the international zone of a Schengen country's airport. The necessity of this visa varies based on the traveller's nationality, destination country and other pertinent factors.

    The airport transit visa permits individuals to halt and wait within the confines of an international airport in a Schengen country without exiting the designated airport area.

    To apply for an airport transit visa, prepare the following documents along with the general set of documents that are mentioned above:

    • Valid Visa for Destination Country: Provide a photocopy of the valid visa for the ultimate destination country, ensuring it remains valid throughout the transit period.

    • Airline Tickets: Include copies of airline tickets indicating the traveller's itinerary and demonstrating the intention to transit through the Schengen airport.

    Schengen Visa Checklist for Family and Friends Visit

    When applying for a tourist visa to visit friends or relatives, comprehensive documentation is necessary.

    • Financial Documents: A copy of bank statements for the last six months and an original 'Official Affidavit of Support' if the applicant lacks sufficient funds detailing financial sponsorship.

    • Travel Plan Details: A letter outlining the purpose of travel, entry and exit dates and other relevant information.

    • Additional Requirements for First-time Travellers: Past three years' income tax returns, along with the appointment letter and reference letter from the employer.

    • For Company Owners: Business registration details and income tax returns, along with bank statements.

    • Travel Itinerary: A copy of flight tickets and all the details of accommodation and any other relevant travel documents.

    • Formal Declaration: If the applicant or relative/friend is covering expenses, a formal declaration indicating financial responsibility is required.

    For visa applications where the applicant is visiting relatives or friends, the following documents must be submitted:

    • A formal invitation from a relative/friend.

    • Residency permit of the relative/friend if they are not a citizen of the Schengen country.

    • If the applicant covers travel expenses, only the address and passport copy of the relative/friend is necessary.

    Schengen Visa Checklist for Work/Business

    When embarking on a business trip to any Schengen country, thorough documentation is essential. Here is a comprehensive breakdown of the required documents that you will have to submit along with the general set of documents as suggested above:

    • Financial Documentation: Recent bank statements providing evidence of financial stability during the trip.

    • Job and Company Details: A concise overview of the applicant's job role and responsibilities, accompanied by information about the represented company/organisation.

    • Company Documentation: Original certified copies of Memorandum and Articles of Association for registered companies, accompanied by information about the represented company/organisation.

    • Company Documentation: Original certified copies of Memorandum and Articles of Association for registered companies, or Trade Licence and other official documents for businesses/organisations.

    • Purpose of Visit: Formal cover letter outlining the purpose of the trip, whether for meetings, negotiations or other business engagements.

    • Employer's Letter: A letter issued by the employer specifying the purpose of travel and providing a detailed itinerary for the duration spent in Schengen countries.

    • Invitation Letter: An invitation letter from the business partners or associates in the Schengen countries, if applicable.

    • Financial Responsibility Declaration: Indication of whether travel expenses will be covered by the employer, the employee or both parties.

    • Travel Arrangements: Copies of airline tickets confirming travel dates and itinerary.

    • Accommodation Details: Proof of accommodation arrangements, including addresses and stay duration.

    Schengen Visa Checklist for Study/Education

    Here is a detailed breakdown of the additional documents that one needs to furnish along with the general set of documents:

    • Application Forms: Submit two completed application forms as per the requirements of the consulate or embassy.

    • Letter of Acceptance: Provide a formal letter of acceptance from the university, college or school in the Schengen country where you have been admitted for studies. This letter should confirm your enrollment and program details.

    • Proof of Financial Sustainability: Present evidence demonstrating your ability to sustain yourself financially throughout your study period. This may include bank statements, scholarship documents, sponsor letters or any other relevant financial proof.

    Schengen Visa Checklist for Events, Sports, Culture and Film Crews

    For your Schengen visa application related to events, sports, culture or film crews, ensure you have the following documents ready:

    Documents Required for Event Participation:

    • Event Information: Provide invitation letters, entry tickets and any documents confirming your participation in the event.

    • Evidence of Previous Events: Present proof of your involvement in previous events, ceremonies or competitions.

    Documents Required for Film Crew Members:

    • Letter from Film Company: Include a letter detailing the film project's name, concept, shooting locations and other relevant details.

    • Crew List: Submit a comprehensive list of all crew members along with their respective roles.

    • Letter from Schengen country’s Filmmaking Institution or Director: Obtain a letter confirming all aspects of the film project, including shooting timelines.

    • Certificate of Registration: Provide a certificate issued by your country's filmmaking institution, typically a department within the Ministry of Culture, verifying your status as a filmmaker staff.

    Schengen Visa Checklist for Medical Treatment

    Here is a list of the additional set of necessary documents along with the general set of requirements:

    • Medical Report: You will need a comprehensive medical report issued by a certified healthcare professional or hospital in your home country. This report should outline your current medical condition in detail, along with the recommended treatment that you seek in the Schengen Area.

    • Medical Certificate: Additionally, you must obtain a medical certificate from a licenced doctor or hospital within the Schengen Area. This certificate serves as confirmation that the medical facility is prepared to provide treatment for your condition. It should also include specifics about the proposed treatment plan.

    • Proof of Financial Means: It is crucial to demonstrate your financial capability to cover the expenses related to your medical treatment and your stay in the Schengen Area. This can be substantiated through various means, such as providing recent bank statements or presenting a sponsorship letter indicating financial support.

    • Proof of Payment: If you have already made payments for your medical treatment in advance, you will need to furnish evidence of this prepayment. This could include receipts or other documentation verifying that you have settled the costs associated with your medical care.

    Schengen Visa Checklist for Official Delegations

    This checklist is for Indian citizens applying for a Schengen visa as part of an official delegation visiting a Schengen country for meetings, conferences, or official events.

    • Official Invitation Letter: An original invitation letter from the government authority, organisation, or company inviting your delegation to the Schengen country. The letter should state the purpose of the visit, dates, and delegation members.

    • Proof of Affiliation: A document from your employer or organisation confirming your position and delegation membership.

    • Mission Orders (if applicable): For government delegations, official documentation outlining your assignment and purpose of travel.

    • Previous Schengen Visas (if applicable): Copies of any past Schengen visas you hold.

    • Birth Certificate and Parental Consent (for minors): Required if applying for a minor child travelling with the delegation.

    Schengen Visa Document Guidelines

    When preparing your application for a Schengen Visa, it is essential to adhere to the specific guidelines for document submission.

    • Original Document and Photocopies: Unless specified otherwise, ensure that all documents submitted are original copies. Additionally, provide a photocopy of each original document to accompany the application.

    • Translation Requirements: Documents not in English or the official language of the Member State must be translated by a certified translator. The translated versions should accurately convey the content of the original documents.

    • Apostille Stamp: Certain documents necessitate an apostille stamp to validate their authenticity internationally. These documents include:​​​
    1. ​​​​​Birth certificate
    2. Marriage certificate
    3. Death certificate
    4. Powers of attorney​
    5. University diplomas
    6. Business registration documents
    7. Court orders

    An apostille stamp serves as a form of authentication, confirming the legitimacy of the document for use in countries that are party to the Hague Apostille Convention.

    What Documents Do I Have to Take With Me When Travelling on a Schengen Visa?

    Once you have been granted a visa for the Schengen States, it is crucial to ensure the accuracy of the information provided.

    Here is a checklist to follow upon receiving your short-stay Schengen visa:

    • Passport Verification: Confirm that the passport number stated on your visa matches the number on your passport. This ensures consistency and validity.

    • Travel Dates Alignment: Check that the entry and exit dates specified on your visa align with your intended travel dates as per your air ticket. Verifying this is essential to avoid any discrepancies.

    • Entry Allowance: Verify that the number of entries permitted on your visa (whether one, two or multiple) matches the entry allowance indicated on your visa sticker. This ensures compliance with your travel plans.

    • Name Accuracy: Ensure that your name is accurately spelled on the visa. Any discrepancies could lead to complications during your travels.

    Taking these steps independently is crucial to preempt any potential issues or additional expenses associated with your visa usage. If you detect any inaccuracies or discrepancies on your visa, promptly inform the consulate or embassy to facilitate corrections.

    This proactive approach helps ensure a smooth and hassle-free travel experience within the Schengen Area.

    Schengen Visa Travel Insurance Requirements:

    Is Travel Insurance Mandatory?

    Yes, travel insurance is mandatory for obtaining a Schengen Visa. It provides essential coverage for medical emergencies, trip cancellations and other unforeseen events, offering peace of mind during your travels.

    Travel Insurance Requirements

    To meet Schengen Visa requirements, your international travel insurance must offer coverage of at least €30,000 for medical expenses, including emergency medical treatment and repatriation. It should also cover emergency evacuation, trip cancellation and baggage loss.

    Where Can I Get Travel Insurance?

    For comprehensive Schengen travel insurance coverage, choose Reliance General Insurance. Our policies are tailored to meet Schengen Visa requirements and offer extensive coverage and assistance throughout your journey.

    From third-party liability cover and COVID-19 protection to compassionate visit coverage, our plans are unique and offer the right kind of peace of mind while touring abroad.

    What If I Don’t Have All The Documents When I Apply for a Schengen Visa?

    Failure to submit all the required documents during the visa application process will result in the rejection of your application by the Embassy or Consulate. This is a mandatory requirement and must be adhered to without fail.

    In certain cases, some Embassies may allow a grace period of five days from the application date to submit any missing documents. However, it is imperative that, along with the submission, you provide a valid reason for the initial failure to submit all required documents.

    Frequently Asked Questions (FAQs)

    • ​​​ Where do I submit my Schengen visa documents? Your Schengen visa documents are submitted to the embassy or consulate of the country you plan to enter first or spend the most time in.

    • Where do I apply for a Schengen visa? You can apply for a Schengen visa in person at the embassy or consulate of your chosen destination country or through a visa application centre like VFS Global.

    • How much does a Schengen visa cost? The standard Schengen visa fee is €80 for adults and €40 for children (6-12 years old). However, some countries may have additional fees.

    • What is the minimum bank balance for a Schengen visa? There is no single minimum amount, but embassies consider proof of sufficient funds to cover your stay. Check with your embassy for details.

    • What is the wait time for a Schengen visa? Processing times vary depending on the embassy and workload. They typically take 15 days, but they can take longer.